If you’re searching for 30 Other Ways to Say “This Is to Inform You” (With Examples), using friendlier wording makes every message feel more natural and clear. This is to inform you is still useful, but simple alternatives like I wanted to let you know, Just a quick update, and I’m reaching out to share often sound more welcoming. These thoughtful alternatives help show empathy, warmth, and thoughtfulness while keeping a friendly meaning and a professional style. They are useful for sharing updates, announcing changes, delivering important information, or notifying a coworker, client, friend, customer, manager, or team. From my experience, choosing the right phrase, using the right tone, and selecting the best wording creates a polished impression, strengthens credibility, improves the overall tone, and builds a stronger relationship with every reader through effective, appropriate, and formal communication.
Every guide to Other Ways to Say “This Is To Inform You” should include 30 alternatives professional alternatives, modern alternatives, and meaningful alternatives supported by examples, practical examples, real-life scenarios, explanations, phrases, and useful guidance. Whether you are writing professional messages, preparing email drafts, getting ready to send updates, sharing important information, updating others, or choosing better alternatives, your email communication should stay clear, concise, warm, personal, approachable, caring, confident, polished, and personable. Keeping the right balance, avoiding overusing formal phrases, and focusing on modern professional writing helps you create grammatically correct messages that are not overly formal, improves every interaction, and lets you communicate confidently in different situations.
What Does “This Is to Inform You” Mean?
The phrase “This is to inform you” is a formal expression used to introduce important information or notify someone about a decision, update, event, or change. It signals that the writer is about to share information the recipient should know. You’ll often see it in business emails, official notices, workplace announcements, educational settings, and customer communications.
Although it is grammatically correct and widely understood, the phrase can feel stiff or overly formal, especially in everyday workplace conversations. Replacing it with a more natural alternative can help create a friendlier tone while maintaining professionalism. Choosing the right expression depends on your audience, the level of formality, and the purpose of your message.
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Is It Professional/Polite to Say “This Is to Inform You”?
Yes, “This is to inform you” is both professional and polite. It clearly communicates that you’re providing important information and is commonly used in official correspondence. However, because it has become a standard phrase in formal writing, it may sound cold or outdated in modern workplace communication.
Many professionals now prefer alternatives such as “I’d like to let you know,” “Please note,” or “I’m writing to let you know,” which sound more conversational while remaining respectful. Using a suitable alternative can improve readability, strengthen relationships, and make your communication feel more genuine without sacrificing professionalism.
Advantages and Disadvantages of Saying “This Is to Inform You”
Advantages
- Professional and widely accepted in business communication.
- Clearly introduces important information.
- Appropriate for formal emails, notices, and official letters.
- Leaves little room for misunderstanding.
- Suitable when communicating with large groups or organizations.
Disadvantages
- Can sound robotic or impersonal.
- Feels repetitive when used frequently.
- May appear too formal for internal team communication.
- Doesn’t always create a warm or engaging tone.
- Modern business writing often favors more conversational alternatives.
30 Professional Alternatives to “This Is to Inform You”
- I’d Like to Let You Know
- Please Be Advised
- Please Note
- I’m Writing to Let You Know
- I Wanted to Inform You
- Kindly Be Informed
- I’m Reaching Out to Share
- For Your Information
- I’m Happy to Let You Know
- Just a Quick Update
- I’m Writing to Notify You
- I Wanted to Make You Aware
- I’d Like to Update You
- We’d Like to Inform You
- This Serves as Notice
- Please Be Aware
- I Wanted to Share
- We’d Like to Announce
- I’m Contacting You Regarding
- Just to Keep You Informed
- Here’s an Update
- I’m Writing Regarding
- We Wish to Inform You
- Allow Me to Inform You
- We’d Like to Bring to Your Attention
- I’m Pleased to Inform You
- This Is to Notify You
- Please Keep in Mind
- I Thought You Should Know
- I’m Writing to Share an Important Update
1. I’d Like to Let You Know
Meaning
This phrase politely introduces new information in a warm and conversational way.
Definition
“I’d like to let you know” is a friendly alternative used to inform someone about an update without sounding overly formal.
Detailed Explanation
Unlike “This is to inform you,” this expression feels more personal and approachable. It works well in professional emails, client communication, and internal workplace messages. It demonstrates courtesy while maintaining a natural flow, making it especially useful when you want to sound respectful yet conversational.
Scenario Example
I’d like to let you know that your application has been approved, and we’ll begin processing it this week.
Best Use
Business emails, customer service messages, team updates, and professional correspondence.
Tone
Friendly, professional, and conversational.
2. Please Be Advised
Meaning
This phrase introduces important or official information that the recipient should pay attention to.
Definition
“Please be advised” is a formal expression commonly used in legal, administrative, and corporate communication.
Detailed Explanation
This alternative carries an authoritative and professional tone. It’s best reserved for situations where the information has official significance, such as policy changes, deadlines, or procedural updates. Because of its formal nature, it may feel too stiff for casual workplace conversations.
Scenario Example
Please be advised that our office will remain closed on Friday due to scheduled maintenance.
Best Use
Official notices, legal documents, HR announcements, and policy updates.
Tone
Formal, authoritative, and professional.
3. Please Note
Meaning
This phrase draws attention to important details the reader should remember.
Definition
“Please note” is a concise expression used to emphasize key information.
Detailed Explanation
One of the most common alternatives, “Please note” is suitable for nearly every professional setting. It highlights information without sounding overly formal and is ideal for reminders, scheduling changes, instructions, and announcements. Its brevity makes it easy to read while remaining courteous.
Scenario Example
Please note that the meeting has been moved to Tuesday at 2:00 p.m.
Best Use
Emails, presentations, announcements, reminders, and reports.
Tone
Professional, clear, and direct.
4. I’m Writing to Let You Know
Meaning
This phrase introduces the purpose of your email in a natural way.
Definition
“I’m writing to let you know” clearly explains why you’re contacting someone.
Detailed Explanation
This alternative immediately establishes the reason for your message and feels warm yet professional. It’s commonly used when communicating with colleagues, clients, customers, or business partners. Because it sounds conversational, it helps build rapport while remaining appropriate for workplace communication.
Scenario Example
I’m writing to let you know that your subscription has been successfully renewed.
Best Use
Professional emails, customer updates, and business correspondence.
Tone
Friendly, professional, and informative.
5. I Wanted to Inform You
Meaning
This phrase politely introduces information you wish to share.
Definition
“I wanted to inform you” is a courteous expression used to notify someone about an important matter.
Detailed Explanation
This wording feels slightly softer than “This is to inform you.” It creates a more conversational atmosphere while still maintaining professionalism. It’s especially effective when sharing updates, reminders, or decisions with colleagues or clients.
Scenario Example
I wanted to inform you that the project deadline has been extended until next Monday.
Best Use
Workplace communication, client emails, and project updates.
Tone
Respectful, warm, and professional.
6. Kindly Be Informed
Meaning
This phrase politely introduces official information.
Definition
“Kindly be informed” is a formal notification commonly used in corporate and administrative writing.
Detailed Explanation
Adding “kindly” makes the message sound slightly more courteous while preserving a formal tone. Although still common in many organizations, modern business writing often prefers more natural alternatives because this phrase can feel somewhat outdated.
Scenario Example
Kindly be informed that all expense reports must be submitted by Friday afternoon.
Best Use
Official memos, administrative announcements, and corporate notices.
Tone
Formal, respectful, and courteous.
7. I’m Reaching Out to Share
Meaning
This expression introduces information in a warm and approachable manner.
Definition
“I’m reaching out to share” is a conversational phrase used to communicate updates or important news.
Detailed Explanation
This alternative feels personal and engaging, making it especially useful for customer communication, networking, or collaborative workplace environments. It emphasizes connection rather than simply delivering information.
Scenario Example
I’m reaching out to share that we’ve launched a new employee wellness program beginning next month.
Best Use
Client emails, newsletters, team communication, and relationship-building messages.
Tone
Warm, friendly, and professional.
8. For Your Information
Meaning
This phrase provides information that may be helpful or relevant.
Definition
“For your information” introduces details the recipient should know, often without requiring immediate action.
Detailed Explanation
Commonly abbreviated as FYI, this expression is ideal for sharing updates, references, or background information. While useful in professional settings, it should be used thoughtfully since it can occasionally sound abrupt if not paired with polite wording.
Scenario Example
For your information, the quarterly sales report has been uploaded to the shared drive.
Best Use
Internal emails, reports, informational updates, and team communication.
Tone
Professional, neutral, and informative.
9. I’m Happy to Let You Know
Meaning
This phrase introduces positive news enthusiastically.
Definition
“I’m happy to let you know” is used when sharing favorable information.
Detailed Explanation
Unlike more neutral alternatives, this expression communicates positivity and excitement. It’s particularly appropriate when announcing approvals, achievements, promotions, successful outcomes, or other good news.
Scenario Example
I’m happy to let you know that your proposal has been accepted by the review committee.
Best Use
Congratulations, approvals, promotions, and positive announcements.
Tone
Warm, cheerful, and encouraging.
10. Just a Quick Update
Meaning
This phrase signals a brief update.
Definition
“Just a quick update” is an informal yet professional way to introduce recent information.
Detailed Explanation
This alternative immediately tells readers they’ll receive a concise update. It’s commonly used in workplace chats, project management, and ongoing collaborations where frequent communication is expected.
Scenario Example
Just a quick update—the client has approved the final design, and we’re ready to begin production.
Best Use
Project updates, team emails, progress reports, and workplace communication.
Tone
Friendly, concise, and professional.
11. I’m Writing to Notify You
Meaning
This phrase introduces official or important information in a professional and direct manner.
Definition
“I’m writing to notify you” is a formal expression used to inform someone about a significant update, decision, or event.
Detailed Explanation
This alternative clearly states the purpose of your message while maintaining a respectful tone. It is especially effective when notifying recipients about policy changes, appointments, deadlines, or account updates. Compared to “This is to inform you,” it feels more modern while remaining appropriately formal.
Scenario Example
I’m writing to notify you that your account information has been successfully updated.
Best Use
Official emails, HR communication, customer notifications, and administrative correspondence.
Tone
Professional, formal, and straightforward.
12. I Wanted to Make You Aware
Meaning
This phrase politely brings someone’s attention to important information.
Definition
“I wanted to make you aware” is a courteous way to inform someone about something they should know.
Detailed Explanation
This expression sounds thoughtful and considerate, making it suitable for sharing updates that may affect the recipient. It emphasizes helping the other person stay informed rather than simply delivering information.
Scenario Example
I wanted to make you aware that the parking lot will be closed for maintenance this weekend.
Best Use
Workplace updates, client communication, reminders, and service announcements.
Tone
Friendly, considerate, and professional.
13. I’d Like to Update You
Meaning
This phrase introduces new developments or recent progress.
Definition
“I’d like to update you” is a professional way to provide the latest information about a situation or project.
Detailed Explanation
This alternative works particularly well when keeping colleagues, clients, or stakeholders informed about ongoing work. It creates a collaborative tone and signals that you’re maintaining open communication.
Scenario Example
I’d like to update you on the project’s progress before our meeting tomorrow.
Best Use
Project management, business meetings, client updates, and progress reports.
Tone
Professional, collaborative, and approachable.
14. We’d Like to Inform You
Meaning
This phrase communicates information on behalf of an organization or team.
Definition
“We’d like to inform you” is a formal yet approachable way for businesses or organizations to share announcements.
Detailed Explanation
Using “we” emphasizes that the message comes from an organization rather than an individual. This makes it particularly suitable for company-wide emails, customer notifications, and official announcements.
Scenario Example
We’d like to inform you that our customer support hours have been extended.
Best Use
Company announcements, customer emails, organizational updates, and newsletters.
Tone
Professional, courteous, and inclusive.
15. This Serves as Notice
Meaning
This phrase provides formal notification regarding an important matter.
Definition
“This serves as notice” is an official expression indicating that the message acts as a formal notification.
Detailed Explanation
This wording is commonly found in legal, contractual, or administrative communication. Because it sounds highly formal, it is best reserved for situations requiring documented notice rather than everyday workplace conversations.
Scenario Example
This serves as notice that your lease agreement will expire on September 30.
Best Use
Legal notices, contracts, policy notifications, and formal correspondence.
Tone
Formal, authoritative, and official.
16. Please Be Aware
Meaning
This phrase encourages the reader to pay attention to important information.
Definition
“Please be aware” politely alerts someone to information that may affect them.
Detailed Explanation
This alternative is useful when notifying recipients about changes, potential issues, or upcoming events. It is direct without sounding harsh and encourages readers to take note of the information provided.
Scenario Example
Please be aware that system maintenance is scheduled for Saturday evening.
Best Use
Announcements, reminders, operational updates, and workplace communication.
Tone
Professional, clear, and informative.
17. I Wanted to Share
Meaning
This phrase introduces information in a friendly and conversational manner.
Definition
“I wanted to share” is a warm alternative used when communicating news or updates.
Detailed Explanation
Unlike highly formal expressions, this wording creates a sense of openness and collaboration. It works well for sharing achievements, company news, project milestones, or helpful information.
Scenario Example
I wanted to share that our team exceeded this quarter’s sales goals.
Best Use
Team communication, newsletters, client relationships, and positive workplace updates.
Tone
Warm, conversational, and encouraging.
18. We’d Like to Announce
Meaning
This phrase introduces important news or exciting developments.
Definition
“We’d like to announce” is commonly used to present official announcements from a company or organization.
Detailed Explanation
This alternative creates anticipation and is particularly effective for sharing milestones, launches, promotions, or organizational changes. It immediately signals that the message contains noteworthy information.
Scenario Example
We’d like to announce the opening of our new regional office next month.
Best Use
Business announcements, press releases, newsletters, and company communications.
Tone
Professional, enthusiastic, and confident.
19. I’m Contacting You Regarding
Meaning
This phrase introduces the subject or reason for your communication.
Definition
“I’m contacting you regarding” is a professional expression that explains why you’re reaching out.
Detailed Explanation
This wording is versatile and suitable for nearly any professional email. It sounds polite and organized while helping readers immediately understand the purpose of your message.
Scenario Example
I’m contacting you regarding your recent inquiry about our consulting services.
Best Use
Customer service, business emails, follow-ups, and professional correspondence.
Tone
Professional, respectful, and direct.
20. Just to Keep You Informed
Meaning
This phrase lets someone know you’re sharing information for their awareness.
Definition
“Just to keep you informed” is a friendly way to provide updates without implying immediate action.
Detailed Explanation
This alternative is commonly used in collaborative workplaces where regular communication is valued. It reassures the recipient that you’re keeping them in the loop while maintaining a relaxed yet professional tone.
Scenario Example
Just to keep you informed, the vendor has confirmed delivery for Thursday morning.
Best Use
Project updates, team communication, client relationships, and ongoing collaborations.
Tone
Friendly, conversational, and professional.
21. Here’s an Update
Meaning
This phrase introduces the latest information in a simple and engaging way.
Definition
“Here’s an update” is a concise expression used to share recent developments or progress.
Detailed Explanation
This alternative is ideal when providing ongoing updates about a project, event, or situation. It sounds modern and conversational while remaining professional. Because it’s brief and easy to understand, it works well in emails, meetings, and workplace messaging platforms.
Scenario Example
Here’s an update: the marketing campaign has officially launched, and the initial response has been very positive.
Best Use
Project updates, team emails, client communication, and status reports.
Tone
Friendly, professional, and informative.
22. I’m Writing Regarding
Meaning
This phrase introduces the topic of your message without sounding overly formal.
Definition
“I’m writing regarding” is a professional expression used to explain the purpose of an email or letter.
Detailed Explanation
This alternative keeps your communication clear and organized. Rather than immediately announcing information, it first establishes the subject of your message. It’s appropriate for business correspondence, customer service, and professional follow-ups.
Scenario Example
I’m writing regarding your request for additional information about our training program.
Best Use
Business emails, inquiries, follow-ups, and professional correspondence.
Tone
Professional, respectful, and clear.
23. We Wish to Inform You
Meaning
This phrase formally introduces important information on behalf of an organization.
Definition
“We wish to inform you” is a traditional business expression used to notify recipients about official updates.
Detailed Explanation
This wording is common in corporate, educational, and government communications. Although it sounds slightly more traditional than modern alternatives, it remains appropriate when professionalism and formality are priorities.
Scenario Example
We wish to inform you that your membership has been successfully renewed for another year.
Best Use
Official letters, customer notifications, educational institutions, and formal announcements.
Tone
Formal, respectful, and professional.
24. Allow Me to Inform You
Meaning
This phrase politely introduces important news or information.
Definition
“Allow me to inform you” is a courteous expression that emphasizes respect while delivering information.
Detailed Explanation
This alternative creates a refined and polite tone. It is especially useful in formal correspondence where showing courtesy is important. Although less common in casual business communication, it remains effective for official letters and ceremonial announcements.
Scenario Example
Allow me to inform you that your proposal has been selected for the next review phase.
Best Use
Formal correspondence, official announcements, and executive communication.
Tone
Courteous, formal, and respectful.
25. We’d Like to Bring to Your Attention
Meaning
This phrase highlights important information that deserves notice.
Definition
“We’d like to bring to your attention” is a professional expression used to emphasize significant details.
Detailed Explanation
This alternative politely encourages recipients to focus on specific information. It is often used when announcing policy updates, identifying issues, or sharing important reminders that require awareness.
Scenario Example
We’d like to bring to your attention that registration closes this Friday at 5:00 p.m.
Best Use
Policy reminders, business announcements, customer notices, and workplace communication.
Tone
Professional, polite, and informative.
26. I’m Pleased to Inform You
Meaning
This phrase introduces positive or welcome news.
Definition
“I’m pleased to inform you” is a professional way to announce favorable outcomes.
Detailed Explanation
This alternative immediately communicates enthusiasm while maintaining professionalism. It is commonly used for approvals, promotions, scholarship offers, successful applications, and other positive announcements.
Scenario Example
I’m pleased to inform you that you’ve been selected for the leadership development program.
Best Use
Acceptance letters, promotions, approvals, and congratulatory messages.
Tone
Positive, professional, and encouraging.
27. This Is to Notify You
Meaning
This phrase officially informs someone about an important event or decision.
Definition
“This is to notify you” is a formal notification commonly used in business and legal communication.
Detailed Explanation
Similar to “This is to inform you,” this wording emphasizes that the recipient is receiving official notice. It works best when documentation or formal records are important, such as contract updates, account changes, or policy notifications.
Scenario Example
This is to notify you that your subscription will automatically renew on August 1.
Best Use
Legal notices, official business communication, customer notifications, and administrative updates.
Tone
Formal, direct, and professional.
28. Please Keep in Mind
Meaning
This phrase reminds the reader of important information.
Definition
“Please keep in mind” is a polite expression used to emphasize something the recipient should remember.
Detailed Explanation
Rather than simply informing someone, this alternative gently encourages them to remember an important detail. It is particularly useful for reminders, deadlines, instructions, and scheduling information.
Scenario Example
Please keep in mind that all travel expense forms must be submitted within five business days.
Best Use
Reminders, instructions, deadlines, and workplace communication.
Tone
Friendly, professional, and considerate.
29. I Thought You Should Know
Meaning
This phrase introduces information in a personal and thoughtful way.
Definition
“I thought you should know” is a conversational expression used to share something relevant or important.
Detailed Explanation
This wording feels more personal than many formal alternatives. It works well when communicating with colleagues, clients, or business contacts with whom you’ve already established a relationship. It shows consideration while maintaining professionalism.
Scenario Example
I thought you should know that the conference venue has changed due to unforeseen circumstances.
Best Use
Internal communication, client relationships, friendly business emails, and team collaboration.
Tone
Warm, conversational, and thoughtful.
30. I’m Writing to Share an Important Update
Meaning
This phrase clearly announces that your message contains significant new information.
Definition
“I’m writing to share an important update” is a professional and engaging way to introduce noteworthy news.
Detailed Explanation
This alternative combines clarity with a conversational tone. It immediately tells the recipient why you’re writing while emphasizing the importance of the information. It works well for both internal and external communication.
Scenario Example
I’m writing to share an important update regarding our upcoming product launch schedule.
Best Use
Business announcements, project updates, client communication, and organizational emails.
Tone
Professional, clear, and engaging.
Frequently Asked Questions
1. What does “This Is to Inform You” mean?
This is to inform you is a formal phrase used to introduce important information in business emails, formal letters, and workplace communication. It lets the reader know that an update, announcement, or notice follows.
2. Is “This Is to Inform You” still professional?
Yes. The phrase is still professional and grammatically correct, but many people now prefer more natural, clear, and approachable alternatives in modern professional writing because they sound less stiff and overly formal.
3. What are some friendly alternatives to “This Is to Inform You”?
Some popular options include “I wanted to let you know,” “Just a quick update,” and “I’m reaching out to share.” These alternatives keep your message polite while adding a warmer and more personal tone.
4. When should I use a formal alternative?
Choose a formal option when writing to a client, manager, customer, or another professional contact, especially when sharing official updates, policy changes, or important business information.
5. Can I use these alternatives in personal emails?
Absolutely. Many of the alternatives work well in personal conversations and casual emails. Simply match the wording to your relationship with the reader and the purpose of your message.
6. How do I choose the best alternative?
Think about your audience, the purpose of your message, and the tone you want to create. The best choice is one that sounds clear, respectful, and appropriate for the situation while keeping your communication easy to understand.
7. Why is tone important in professional communication?
A good tone helps your message sound confident, respectful, and professional. It also builds trust, improves readability, and encourages a positive response from the reader.
8. How can these examples improve my writing?
Studying different examples helps you expand your vocabulary, avoid repeating the same phrase, and write emails that feel more polished, natural, and effective in a wide range of professional situations.
Conclusion
Choosing the right words can make every message more effective. While “This Is to Inform You” remains a useful and professional expression, using the right alternative can make your communication sound warmer, clearer, and more engaging. The 30 Other Ways to Say “This Is to Inform You” (With Examples) in this guide give you practical options for different situations, helping you write with confidence, maintain professionalism, and connect more naturally with every reader.
